Executive Director - Job Description
The Executive Director is an employee of the Montana Library Association, with the following responsibilities:
- Maintain membership records for the Association. This will include database maintenance, weekly website updates, handling dues collection, renewal notices, mailing labels, membership, statistics, etc.
- Act as fiscal agent for the Association, maintaining bank accounts, accounts payable and receivable, handling cash when appropriate, bookkeeping and maintaining financial records.
- The Executive Director will report to the Board of Directors -- specifically to the Executive Committee. The Administrative Director will provide financial reports to the Board on a regular basis, and as requested. These will include an annual end-of-year financial report. The Executive Director will work with the Board (and specifically with the Secretary-Treasurer and the Budget Committee) to establish an annual budget for the Association.
- Provide administrative support to Association and Board activities. This may include print and distribution of membership materials, such as ballots, publications, division and interest group materials.
- Provide support for annual conferences of the Association. Conference support may include exhibitor communications and coordination; and work with the Conference Planning Committee and the Local Arrangements Committee to ensure continuity and efficiency for each conference, including maintenance of a conference planning manual.
- In addition to the above, specific tasks which are part of the Executive Director's duties are:
- accounting for Association funds;
- having accounts audited annually and provided audit reports to the Board;
- maintaining appropriate postal permits;
- producing mailing labels;
- handling member expense reimbursements;
- maintaining and filing records for tax and other business purposes;
- maintaining the Association's membership in ALA, MPLA, and PNLA;
- attending MLA Board meetings;
- updating and maintaining the Manual of Procedures, Bylaws, etc. and distributing them to all incoming officers of the Association.
- Other administrative duties as assigned by the Board of Directors.
- Knowledge of and/or experience with professional associations and/or other nonprofit organizations
- Organizational skills, including demonstrated attention to detail
- Ability to understand and analyze financial data
- Ability to take initiative and be a self-starter
- Ability to efficiently schedule time and activities
- Ability to maintain effectiveness in varying environments and with varying tasks, responsibilities, or people
- Excellent oral and written communication skills
- Demonstrated computer skills
- Flexibility to travel to meetings as required by Board of Directors
- Bookkeeping experience
- Knowledge of libraries
The Board of Directors (or its Executive Committee) shall annually evaluate the Executive Director's performance of his/her duties.