School Library Division Bylaws

ARTICLE I NAME

The Name of this organization shall be the School Library Division of the Montana Library Association. It shall be referred to hereinafter as the Division.

ARTICLE II PURPOSE

The purposes of this Division shall be:

  1. To support and promote the effective use of educational media in the educational process, and to facilitate teaching and learning through the interaction of people, processes, and media in the learning environment.
  2. To encourage continuing education in the field of library-media service to teachers, administrators, library-media specialists, and others.
  3. To provide leadership and direction in the development and improvement of library-media services.
  4. To offer support and carry out activities as appropriate to affect legislation, regulations, and other governmental actions and/or inactions that bear on the interests of this Division’s members and field of interest.
  5. To provide advice and expertise to governmental bodies and other agencies when appropriate.
  6. To cooperate with other organizations and agencies whose interests and purposes are similar to this Division.

ARTICLE III AFFILIATION WITH OTHER GROUPS

This division shall be a Division of the Montana Library Association, subject to its Bylaws. This Division is affiliated with the American Association of School Librarians and Association for Educational Communications and Technology. This Division may affiliate with any national or state association or other association upon a majority vote of the members voting at any general meeting after due notification to the membership.

ARTICLE IV CLASSES AND DEFINITIONS OF MEMBERSHIP

There shall be four classes of membership: Active, Institutional, Corporate, and Honorary Life.

Section 1. Active Members: Any person actively engaged in library work or interested in library service may become an active member of this Association and be entitled to all its privileges upon payment of the dues as provided in the Bylaws of the Montana Library Association.

Section 2. Institutional Members: Any organization, institution, or governmental agency engaged in library work may become a member of the Division upon payment of dues as provided in the Bylaws of the Montana Library Association.

Section 3. Corporate Members: Corporations, except institutions eligible for institutional membership, may become a member of the Division upon payment of dues as provided in the Bylaws of the Montana Library Association.

Section 4. Honorary Life Members: Members will be determined by the Montana Library Association.

Section 5. Voting Privileges: Each member of the Division in good standing shall be entitled to all voting privileges. Each institutional and corporate member may have, through a delegated representative, one vote on all questions which come before the Division.

ARTICLE V OFFICERS

Section 1. The officers of this Division shall be a Chairperson and a Vice-Chairperson who shall be the Chairperson-Elect.

Section 2. The term of office of officers shall be for one year. The term shall begin June 1.

Section 3. Duties of Officers.

  1. Chairperson. The Chairperson shall preside at all meetings of the Division and Executive Committee. The Chairperson may appoint a secretary at his/her discretion and shall appoint committee members. The Chairperson shall plan the annual Division meetings and other meetings deemed necessary. The Chairperson shall make an annual report to the Division and report news and information to the membership through the Focus, official publication of the Montana Library Association. The Chairperson shall prepare a budget for his/her term of office to be submitted to the Montana Library Association Board of Directors. The Chairperson shall be a member of the Montana Library Association Board of Directors and be responsible for liaison to other organizations, agencies, and associations. Upon approval of the Executive committee, the Chairperson may appoint a proxy to represent him or her.
  2. Vice-Chairperson. The Vice-Chairperson shall serve as the Division’s representative to the Educators’ Conference planning committee and will continue with conference activities at the conference as Chairperson. The Vice-Chairperson shall conduct business meetings in the absence of the Chairperson. He/she shall perform such other duties as many be from time to time directed by the Chairperson. The Vice-Chairperson shall succeed the Chairperson at the end of the elected one-year term, and shall immediately assume the office of Chairperson if the chairperson is no longer able to perform the duties of such office, as determined by Article V, Section 4.

Section 4. Succession or Replacement.

  1. In the event that the Chairperson is disabled, resigns, or is otherwise unable to perform the duties of the office, the title, duties and obligations of the office shall be assumed by the Vice-Chairperson, who shall then serve until the end of his/her own term as Chairperson. A special election shall beheld to fill the office of Vice-Chairperson. The new vice-Chairperson shall serve the unexpired term of his or her predecessor and shall thereafter succeed to the office of Chairperson.
  2. In the event that the Vice-Chairperson is disabled, resigns, or is otherwise unable to perform the duties of the office, a special election shall be held to fill the office. The new Vice-Chairperson shall serve the unexpired term of his/her predecessor and shall thereafter succeed to the office of Chairperson.

ARTICLE VI EXECUTIVE COMMITTEE

The administration of the affairs of the Division shall be vested in the Executive Committee which shall consist of the officers of the Division and the most recent Past-Chairperson of the Division. The Executive Committee shall conduct all business of the Division which is necessary between meetings of the membership. The Executive Committee may caucus the membership on any issue before the Board and may call special meetings of the membership.

ARTICLE VII NOMINATIONS AND ELECTIONS

Section 1. The Chairperson shall appoint a nominating committee of three members each year. The most recent Past-Chairperson will be chairperson of the committee. This committee shall nominate at least two members of the Division for office of Vice-Chairperson. The committee shall obtain permission from each nominee and shall seek assurance that the persons nominated will be able to perform the duties of Vice-Chairperson, and Chairperson the following year, including being able to be absent from work as appropriate. The nominees will be presented at the annual meeting.

Section 2. Election of Vice-Chairperson shall be conducted by mail within two weeks after the annual meeting of the Division. Duly nominated candidates will be placed on a ballot which will also contain appropriate spaces for write-in candidates. The candidate receiving the highest number of votes shall be elected.

Section 3. The results of the election shall be announced to the members before June 30 and the new officers shall assume office on July 1.

Section 4. The Nominating Committee shall submit a list of candidates and their resumes to the Chairperson no later than thirty days after the disability of, resignation by the Chairperson or Vice-Chairperson. Special elections may be held by mail or at a business meeting, as determined by the Executive Committee.

ARTICLE VIII YEAR

The fiscal year of the Division shall coincide with the fiscal year of the parent organization, the Montana Library Association.

ARTICLE IX FISCAL

Section 1. No special dues shall be charged by this Division. Membership shall be determined through payment of dues to the Montana Library Association.

Section 2. The Executive Committee shall anticipate expenses of the Division and request from the Board of Directors of the Montana Library Association adequate finances to cover the expenses of this Division.

Section 3. The Division may assess fees from participants in Division sponsored workshops or seminars, provided that such fees be designed only to cover immediate costs of the workshop or seminar, and that gratuities to speakers remain minimal.

ARTICLE X MEETINGS

The annual meeting of the Division shall be held in conjunction with the Annual Meeting of the parent organization, the Montana Library Association.

ARTICLE XI QUORUM

Those members present shall constitute a quorum of the Division for the transaction of business.

ARTICLE XII COMMITTEES

Section 1. Standing Committees. Standing committees may be instituted should the membership determine and express a need for such. Standing committees shall report to the membership at the annual meeting.

Section 2. Ad Hoc Committees. The Chairperson may appoint ad hoc committees at any time. An ad hoc committee shall finish its mission within two years of its formation and shall report to the Chairperson.

ARTICLE XIII AMENDMENTS

The Bylaws may be amended by a two-thirds majority vote of those present and voting at the annual meeting of the Division. Proposed Bylaws changes shall be distributed to the membership at least fifteen days prior to a meeting at which consideration of changes is to be on the agenda.

ARTICLE XIV RULES OF ORDER

The rules contained in Robert’s Rules of Order, latest edition, shall govern the Division in all cases to which they are applicable and in which they are not inconsistent with the Bylaws of this Division.

Revised: April, 1995, Updated: January 7, 2013